Governance and Internal Control

Governance Documents

Establishment of the European Union Agency for Asylum (EUAA)

  • EUAA Foundation Regulation (EU) No. 2021/2303 [EN]
  • EASO Founding Regulation (EU) No 439/2010 [EN]
  • EASO Financial Regulation [EN]*
  • Seat Agreement [EN]

*Article 93 of Decision no 54 of the Management Board of the European Asylum Support Office of 14 August 2019 on the EASO Financial Regulation has been amended by Decision no 74 of the Management Board of EASO, as adopted on 28 July 2021. 

 

Work Programmes

2023 EUAA Single Programming Document 2023-2025, WP 2023 (27 September 2022)   [EN]  
2022 EUAA Single Programming Document 2022-2024, WP 2022 – rev. 2 (13 September 2022)  [EN]  
EUAA Single Programming Document 2022-2024, WP 2022 – rev. 1 (20 December 2021)    [EN]  
EUAA Single Programming Document 2022-2024, WP 2022 (25 October 2021) [EN]  
2021 EASO Single Programming Document 2021-2023, WP 2021 - am.2 (21 June 2021) [EN]  
EASO Single Programming Document 2021-2023, WP 2021 - am.1 (18 February 2021) [EN]  
EASO Single Programming Document 2021-2023, WP 2021 (29 September 2020) [EN]  
2020 EASO Single Programming Document 2020-2022, WP 2020 - rev. 4 (14 August 2020) [EN]  
EASO Single Programming Document 2020-2022, WP 2020 - rev. 3 (28 January 2020) [EN]  
EASO Single Programming Document 2020-2022, WP 2020 - rev. 2 (24 September 2019) [EN] [ANNEXES]
2019 EASO Single Programming Document 2019-2021, WP 2019 - rev. 2 (31 July 2019) [EN] [ANNEXES]
EASO Single Programming Document 2019-2021, WP 2019 - rev. 1 (27 November 2018) [EN] [ANNEXES]
2018 EASO Single Programming Document 2018-2020 - am. 2 (16 November 2018) [EN] [ANNEXES]
EASO Single Programming Document 2018-2020 - am. 1 (31 July 2018) [EN] [ANNEXES] 
EASO Single Programming Document 2018-2020 [EN] [ANNEXES] 
2017 EASO Single Programming Document 2017-2019 - am. 2 (September 2017)  [EN] [ANNEXES]
EASO Single Programming Document 2017-2019 - am. 1 (June 2017)     [EN] [ANNEXES]
EASO Single Programming Document 2017-2019 [EN] [ANNEXES]
2016 EASO Work Programme 2016 am. 4 [EN]  
EASO Work Programme 2016 am. 3 [EN]
EASO Work Programme 2016 am. 2 [EN]
EASO Work Programme 2016 am. 1 [EN]
2015 EASO Work Programme 2015 am.2 [EN]  
EASO Work Programme 2015 am.1 [EN]  
EASO Work Programme 2015 [EN]  [BG] [CS] [DA] [DE] [EL] [ES] [ET] [FI] [FR][GA] [HR] 
[HU] [IT] [LT] [LV] [MT] [NL] [PL] [PT] [RO] [SK] [SL] [SV]
2014 EASO Work Programme 2014 am.2 [EN]  
EASO Work Programme 2014 am.1 [EN]  
EASO Work Programme 2014 [EN] [BG] [CS] [DA] [DE] [EL] [ES] [ET] [FI] [FR] [GA] [HR]
[HU] [IT] [LT] [LV] [MT] [NL] [PL] [PT] [RO] [SK] [SL] [SV]
2013 Multi-annual work programme 2014-2016 [EN]  
EASO Work Programme 2013  [EN] [BG] [CS] [DA] [DE] [EL]  [ES] [ET] [FI] [FR] [GA] [HU]
[IT] [LT] [LV] [MT] [NL] [PL] [PT] [RO] [SK] [SL] [SV]
2012 EASO Work Programme 2012 [EN]  

 

Annual Activity Reports

2021 EUAA Annual General Report 2021 [EN]  
Consolidated Annual Activity Report 2021 [EN]  
2020 EASO Annual General Report 2020 [EN & translations in EU languages]  
EASO Consolidated Annual Activity Report 2020 [EN]  
2019 EASO Annual General Report 2019 [EN] [BG]  [CS] [DA] [DE] [EL] [ES] [ET]  [FI]  [FR] [GA] [HR] 
[HU]  [IT]  [LT]  [LV]  [MT] [NL]  [PL]  [PT] [RO] [SK] [SV]
EASO Consolidated Annual Activity Report 2019 [EN]  
2018 EASO Consolidated Annual Activity Report 2018 [EN]  
EASO Annual General Report 2018 [EN] [BG] [CS] [DA] [DE] [EL] [ES] [ET] [FI] [FR] [GA] [HR]
[HU] [IT] [LT] [LV] [MT] [NL] [PL] [PT] [RO] [SK] [SL] [SV]
2017 EASO Annual General Report 2017 [EN] [BG] [CS] [DA] [DE] [EL] [ES] [ET] [FI] [FR] [GA] [HR]
[HU] [IT] [LT] [LV] [MT] [NL] [PL] [PT] [RO] [SK] [SL] [SV]
EASO Consolidated Annual Activity Report 2017 [EN]  
2016 EASO Annual General Report 2016 [EN] [BG] [CS] [DA] [DE] [EL] [ES] [ET] [FI] [FR] [GA] [HR]
[HU] [IT] [LT] [LV] [MT] [NL] [PL] [PT] [RO] [SK] [SL] [SV]
EASO Consolidated Annual Activity Report 2016 [EN]  
2015 EASO Annual General Report 2015 [EN]  
2014 EASO Annual General Report 2014 [EN] [BG] [CS] [DA] [DE] [EL]  [ES] [ET] [FI] [FR] [GA] [HR] [HU]
[IT] [LT] [LV] [MT] [NL] [PL] [PT] [RO] [SK] [SL] [SV]
2013 EASO Annual General Report 2013 [EN] [BG] [CS] [DA] [DE] [EL]  [ES] [ET] [FI] [FR] [GA] [HR] [HU]
[IT] [LT] [LV] [MT] [NL] [PL] [PT] [RO] [SK] [SL] [SV]
2012 EASO Annual Activity Report 2012 Part I [EN]
 
[BG] [CS] [DA] [DE] [EL] [ES] [ET] [FI] [FR] [GA] [HR] [HU] 
[IT] [LT] [LV] [MT] [NL] [PL] [PT] [RO] [SK] [SL] [SV] 
EASO Annual Activity Report 2012 Part II Annexes [EN]  

 

Budget

2022 Budget 2022 [EN] 20/12/2021
2021 Budget 2021 - Amendment 1 [EN] 21/06/2021
Budget 2021 [EN] 17/12/2020
2020 Budget 2020 - Amendment 1 [EN] 14/08/2020 
Budget 2020 [EN] 28/01/2020
2019 Budget 2019 - Amendment 1 [EN] 31/07/2019
Budget 2019 [EN] 12/12/2018
2018 Budget 2018 - Amendment 1 [EN] 31/07/2018
Budget 2018 [EN] 15/12/2017 
2017 Budget 2017 - Amendment 2
Budget 2017 - Amendment 1
Budget 2017
[EN] 15/09/2017
[EN] 13/06/2017
[EN] 15/12/2016 
2016 Budget 2016 - Amendment 4
Budget 2016 - Amendment 3
Budget 2016 - Amendment 2

Budget 2016 - Amendment 1
Budget 2016
[EN] 05/12/2016 
[EN] 20/09/2016 
[EN] 01/07/2016 
[EN] 31/03/2016 
[EN]
2015 Budget 2015 - Amendment 2
Budget 2015 - Amendment 1 
Budget 2015
[EN]
[EN]
[EN]
2014 Budget 2014 - Amendment 2
Budget 2014 - Amendment 1
Budget 2014
[EN]
[EN]
[EN]
2013 Budget 2013 - Amendment 1
Budget 2013
[EN]
[EN]
2012 Budget 2012 [EN]
2011 Budget 2011 [FR]

 

Establishment plan

2018 Establishment plan  [EN]
2017 Establishment plan [EN]
2016 Establishment plan [EN]
2015 Establishment plan 2015 - Am. Bu. 2/2015
Establishment plan 2015 - Am. Bu. 1/2015

Establishment plan 2015
[EN]
[EN]
[EN]
2014 Establishment plan
Establishment plan 2014 - 13/03/2014 - Am. Bu. 1/2014
[EN]
[EN]
2012-2013 Establishment plan 2012 and 2013 [EN]

 

Annual Accounts 

2021 EASO Final Annual Accounts 2021 [EN]
2020 EASO Final Annual Accounts 2020 [EN]
2019 EASO Final Annual Accounts 2019 [EN]
2018 EASO Final Annual Accounts 2018 [EN]
2017 EASO Final Annual Accounts 2017 [EN]
2016 EASO Final Annual Accounts 2016 [EN]
2015 EASO Final Annual Accounts 2015 [EN]
2014 EASO Final Annual Accounts 2014
Opinion of the Management Board on EASO Final Annual Accounts 2014
[EN]
[EN]
2013 EASO Final Annual Accounts 2013 (are included in the Annual Activity Report 2013, pages 42-84)
Opinion of the Management Board on EASO Final Annual Accounts 2013
[EN]
[EN]
2012 EASO Final Annual Accounts 2012
Opinion of the Management Board on EASO Final Annual Accounts 2012
[EN]
[EN]

 

External Evaluations

2015   External evaluation of EASO - Final report [EN] [ANNEXES]

 

Communication strategy

2020   EASO communication strategy - 2020 Update [EN]
2014   EASO communication strategy and implementing rules [EN]
Internal Control

EUAA uses a well-established system of internal control principles in line with the Commission’s standards which are based on international best practices. The principles set clear criteria for the Agency’s management and are assessed through ex-post controls. Following each assessment, EUAA develops an action plan and takes steps to address any shortcomings that have been identified. 

The internal control standards aim to make sure that:

  • Operational activities are effective and efficient
  • Legal and regulatory requirements are met
  • Financial and other management reporting is reliable
  • Assets and information are safeguarded

EUAA applies an Internal Control Framework that is based on 5 components which are divided into a total of 17 principles, each having their own set of characteristics. The following comprises EUAA’s Internal Control Framework:

Control Environment

The control environment is the set of standards of conduct, processes and structures that provide the basis for carrying out internal control across an organisation.  The Management Board and Senior Management set the tone at the top for the importance of internal control, including expected standards of conduct.

  • Principle 1: The Agency demonstrates a commitment to integrity and ethical values.
  • Principle 2: The Management Board demonstrates independence from management and exercises oversight of the development and performance of internal control.
  • Principle 3: The Management establishes, with political oversight, structures, reporting lines, and appropriate authorities and responsibilities in the pursuit of objectives.
  • Principle 4: The Agency demonstrates a commitment to attract, develop, and retain competent individuals in alignment with objectives.
  • Principle 5: The Agency holds individuals accountable for their internal control responsibilities in the pursuit of objectives.

Risk Assessment

Risk assessment is a dynamic and iterative process for identifying and assessing risks which could affect the achievement of objectives, and for determining how such risks should be managed.

  • Principle 6: The Agency specifies objectives with sufficient clarity to enable the identification and assessment of risks relating to objectives.
  • Principle 7: The Agency identifies risks to the achievement of its objectives across the organisation and analyses risks as a basis for determining how the risks should be managed.
  • Principle 8: The Agency considers the potential for fraud in assessing risks to the achievement of objectives.
  • Principle 9: The Agency identifies and assesses changes that could significantly impact the internal control system.

Control Activities

Control activities ensure the mitigation of risks related to the achievement of policy, operational and internal control objectives. They are performed at all levels of the organisation, at various stages of business processes, and across the technology environment. They may be preventive or detective and encompass a range of manual and automated activities as well as segregation of duties.

  • Principle 10: The Agency selects and develops control activities that contribute to the mitigation of risks to the achievement of objectives to acceptable levels.
  • Principle 11: The Agency selects and develops general control activities over technology to support the achievement of objectives.
  • Principle 12: The Agency deploys control activities through corporate policies that establish what is expected and in procedures that put policies into action.

Information and Communication

Information is necessary for the organisation to carry out internal control and support the achievement of objectives. External communication provides the public and stakeholders with information on the Agency's policy objectives and actions. Internal communication provides staff with the information it needs to achieve its objectives and to carry out day-to-day controls.

  • Principle 13: The Agency obtains or generates and uses relevant quality information to support the functioning of internal control.
  • Principle 14: The Agency internally communicates information, including objectives and responsibilities for internal control, necessary to support the functioning of internal control.
  • Principle 15: The Agency communicates with external parties about matters affecting the functioning of internal control.

Monitoring Activities

Continuous and specific assessments are used to ascertain whether each of the five components of internal control is present and functioning. Continuous assessments, built into business processes at different levels of the organisation, provide timely information on any deficiencies. Findings are assessed and deficiencies are communicated and corrected in a timely manner, with serious matters reported as appropriate.

  • Principle 16: The Agency selects, develops, and performs ongoing and/or separate assessments to ascertain whether the components of internal control are present and functioning.
  • Principle 17: The Agency assesses and communicates internal control deficiencies in a timely manner to those parties responsible for taking corrective action, including the Management Board and senior management, as appropriate.

Documents

2022

EUAA Register of Deficiencies and Corrective Action Plan*

*The Register of Deficiencies and Corrective Action Plan is based on ongoing assessments of the severity and state of play of corrective actions and is continuously updated during the year.

[EN]
2022

EUAA Financial Ex Post Controls Register of Deficiencies and Corrective Action Plan*

*The Financial Ex Post Controls Register of Deficiencies and Corrective Action Plan is based on ongoing assessments of the severity and state of play of corrective actions and is continuously updated during the year.

[EN]
2022 EUAA Internal Control Monitoring Criteria [EN]
2018  Management Board Decision no. 42 on the Internal Control Framework    [EN]
2020      Anti-Fraud Strategy [EN]
     • EUAA Anti-Fraud strategy update Q4 2022 [EN]